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What are the Fundamental Principles of Professional Ethics?

Updated: Dec 13, 2022

The ethical conduct of professional accountants and auditors is controlled by a set of criteria they must conform to.

Auditors have a direct responsibility to the shareholders of a reporting entity (because auditors are appointed by the shareholders, not by management), but it is generally accepted that the fundamental principles of professional ethics do not just apply to auditors; rather, they apply to all professional accountants.


The presence of a members' code of ethics and the scrutiny within the profession on members' eventual conformity with such a code is one of the trademarks of professional qualification, among several other hallmarks.


The International Ethics Standards Board for Accountants (IESBA) is responsible for publishing the Code of Ethics for Professional Accountants, sometimes known as "the Code."


When this article was written, the most recent edition available was the 2021 Edition (readers are directed to IESBA's website to check later versions published by IESBA).


The Code lays forth the conditions that must be met by professional accountants, regardless of whether or not they are employed in auditing practices.


Member bodies of the International Federation of Accountants (IFAC) must adhere to standards equivalent to or more severe than those outlined in the Code. There is a possibility that the IESBA Code of Ethics will not be followed in some countries due to different ethical constraints.


Both the Malaysian Institute of Certified Public Accountants (MICPA) and the Malaysian Institute of Accountants (MIA) have agreed to uphold the compliance of their members with the international code of ethics for professional accountants [including those of the International Independence Standards] prescribed by the International Ethics Standards Board for Accountants [IESBA] of the International Federation of Accountants (IFAC).


Professional accountants must be aware of the differences and comply with the more stringent requirements and guidance unless a law or regulation prohibits such compliance.


The Code is split into the following component parts:


  • Part 1: establishes the Fundamental Principles of professional ethics for accountants, which provides a Professional Framework for applying those principles.

  • Part 2: applies to Professional Accountants in business.

  • Part 3: applies to Professional Accountants in practice

International Independence Standards:

  • Part 4A: Independence for Audit and Review Engagements

  • Part 4B: Independence for assurance engagements other than audit and review engagements

A professional accountant is required to observe compliance with five fundamental principles, which are:

  • Integrity;

  • Objectivity;

  • Professional Competence and Due Care;

  • Confidentiality; and

  • Professional Behaviour.

Integrity

Professional accountants are expected to be honest and straightforward in all their interactions with clients, colleagues, and other business community members throughout their careers.

For professional accountants to demonstrate that they are adhering to the fundamental principles of integrity, they should not let their name be connected with any reports, returns, or other forms of communication if they believe that the information in question:

  1. contains a materially false or misleading statement;

  2. contains statements or information obtained recklessly; or

  3. omits or obscures information required to be included where such omission or obscurity would be misleading.

Where auditors are concerned, it may be the case that an auditor's opinion on the financial statements is modified


Objectivity

A professional accountant should not allow bias, conflict of interest or undue influence of others to override professional or business judgements.


In some circumstances, the auditor could be put in a position where they are exposed to circumstances that could impair their objectivity. In every circumstance, the auditor needs to ensure that the auditor's objectivity is not compromised by putting measures that safeguard the auditor's independence and objectivity.


Professional Competence and Due Care

A professional accountant has a duty to maintain professional knowledge and skill at the level required to ensure that their client receives a competent and professional service.


Audit firms must not accept appointments as auditors unless they are competent and have sufficient resources available to undertake the required work.


Professional accountants also should act diligently under appropriate technical and professional standards when providing professional services. Professional competence comprises:

  • Attaining professional competence; and

  • Maintaining professional competence.

To achieve the latter, professional accountants must be up-to-date with technical developments.


Continuing Professional Education (CPE) will assist in maintaining professional competence, providing the CPE undertaken is relevant to the professional accountant's work.


It will also serve to assist the professional accountant in performing work competently within their professional environment.


Confidentiality

Confidentiality is of paramount importance, and Section 114 Confidentiality of Part 1 of the By-Laws (on Professional Ethics, Conduct and Practice) of the Malaysian Institute of Accountants contains the obligations of a professional accountant to maintain confidentiality as well as establishing the circumstances where the professional accountant's duty of confidentiality can be overridden.


In recognition of the professional accountant's duty of confidentiality, the accountant should refrain from:

  • Disclosing, outside the audit/accountancy firm, confidential information acquired as a result of professional and business relationships without proper and specific authority or unless there is a legal or professional right or duty to disclose.

  • Using confidential information acquired as a result of professional and business relationships to their personal advantage or the advantage of third parties.

This duty of confidentiality extends to the outside of the business or practice environment where the professional accountant must observe confidentiality and not inadvertently or otherwise disclose information in a social environment.


In addition to this need, a professional accountant is obligated to protect the confidentiality of any information a potential client or employer provides.


A professional accountant has to be aware of the need to safeguard the confidentiality of information inside a company or other organisation in which they are employed.


A professional accountant must maintain client confidentiality and take all reasonable steps to accomplish this goal.


These steps should include ensuring that staff under the professional accountant's control and persons from whom the professional accountant seeks advice and assistance also maintain client confidentiality.


Even though auditors and professional accountants have a professional duty of confidentiality, there may be occasions where the professional accountant is required by law, or considers it to be in the public interest to disclose details of clients' affairs to third parties.


The duty of confidentiality is required to be applied at all times by the professional accountant during the course of their work, except where:

  1. Disclosure is permitted by law and is authorised by the client or the employer.

  2. Disclosure is required by law.

  3. Production of documents or other provision of evidence in the course of legal proceedings; or

  4. Disclosure to the appropriate public authorities of infringements of the law that came to light;

  5. There is a professional duty or right to disclose when not required by law, for example:

  • when professional bodies are carrying out reviews of work done by professional accountants, and the bodies require sight of the firm's files to review this audit work;

  • to respond to an enquiry or investigation by a professional body or regulatory body;

  • to protect the professional interests of a professional accountant in legal proceedings; or

  • to comply with technical standards and ethical requirements.


There are two types of disclosure where the duty of confidentiality is to be overridden:

  • Obligatory disclosure; and

  • Voluntary disclosure